Job!

Apply to be our coordinator!

We’re after someone who loves dealing with people and cares about community as our front-facing person to connect with visitors, hirers, community and arts organisations, funders, suppliers, Council and many more. As well as a great personality they should be into hands-on work like signage and back-office fun handling comms, enquiries, bookings, and our beloved accounts. If you like the idea of being busy at the hub of a thriving community venue, read on!

  • Permanent position 20+ hours/week 
  • Mostly based on site at Vogelmorn clubrooms
  • Some out of hours meetings/phone contact
  • Main jobs: enquiries and bookings, comms, accounts, reporting
  • Other jobs: develop programme, support in-house cafe
  • Reports to VCG board of trustees (meets quarterly)
  • Pay $27/hr

Background
VCG was formed in 2014 as a custodian of the bowling club buildings at 93 Mornington Road, Brooklyn. The VCG owns and runs this venue for the community along with the Council-owned Hall and green. VCG hosts events, often partnering with other organisations. People from the local area as well as wider Wellington use our venue and attend events. Our values are being inclusive, sustainable, community-driven and creative. We are working towards being a Zero Waste facility.

Since 2014, thousands of people have used the venue for music and theatre rehearsals, yoga sessions, drama and music classes, ‘meet the candidate’ events, kids and adults birthday parties, government away days, film shoots, corporate parties, Scrabble clubs, flamenco dancing, plus workshops on flower arranging, mushroom cultivation, nonviolent communication, and many more. 

The venue hosts a cafe four mornings a week, and Damascus Syrian restaurant three afternoon/evenings a week. VCG’s key tenant and partner is Wellington’s iconic Barbarian Productions run by local theatre makers Jo Randerson and Thomas Lahood. We operate a co-working space next to the cafe (where you will work from – unless the weather is good enough for working al-fresco!).

What we’re looking for
You’ll be busy and meet lots of people! You’ll communicate on the phone, by email and in person, and through comms channels. This is a great job for someone with initiative who is dynamic, independent and thorough. We’d welcome you to bring some of your own ideas to build community. 

What we’ll provide
You’ll get space in the clubrooms to do your VCG work. We’ll train you on our platforms – Loomio, Xero, Airtable, Google Drive, WordPress, Mailchimp and give you ongoing support. You’ll need your own laptop but we’ll give you a mobile phone for VCG work and to check messages on the days you’re not on site.

When you’ll be working
You may be able to do some of this role home, although we will expect you to spend most of your time on site during normal business hours. The more days you are able to be around for hirers and the community the better, e.g. 5 days at 4 hours (or 4 x 5).

The work you’ll be doing:
Concierge/hosting: answering booking and venue enquiries, scheduling, liaising with users, showing new hirers around, occasionally helping set up for events. This may occasionally be weekends as well as on weekdays.

Caretaker – check the venue is in order, tidying and light cleaning (we have regular cleaners but sometimes the space needs TLC in between), liaise with our cleaner, maintenance team and suppliers for upkeep and repairs, keep in touch with core tenants like the cafe, Damascus restaurant, co-workers and Barbarian Productions.

Comms – create content for the website, a monthly newsletter, social media and other publications as well as maintain physical signage including updating our chalkboard and noticeboards weekly. 

Admin & reporting- invoicing and bookkeeping, gathering information for funding applications and reports, monitor health & safety procedures.
Provide brief weekly written summaries of what’s been on your plate to keep the Trustees up to speed, and written reports ahead of quarterly meetings with the Trustees and/or wider community, which you’ll also attend.

Programme – develop, promote and assist in programme and events. There’s scope for community development and to expand our connection with other organisations.

Cafe support – when the cafe gets really busy it’s helpful to have someone swoop into action for a stint. Barista/hospitality experience a welcome plus!

How to apply, and what happens next
Please email Jeremy at vogelmorntrustees@gmail.com by Monday 21 September 5pm with a cover letter + CV about you and why you want to work with us. If you don’t have arts/community/organising/front of house or other exciting experience, you’ll need to be clear why you think you’d enjoy and do well at the job. Keep it clear, simple and personal – no yawn-worthy soulless corporate jargon please.

Checklist
One single document that includes both your CV and letter
Max length two pages (one page each for your CV and letter)
Please put your name first in the filename
pdf, doc, rtf formats are all fine
(Please stick to this – we’ll ignore your application if it’s >2 pages or files, confusing or dull.)

We’re aiming to interview people around Friday 25 September for a start soon after.

We look forward to getting your application!

version as at 6 September